Read the results and pick a time
29 October 2026
Open the event and switch to the Everyone tab. The grid turns into a heatmap: the darker a time, the more people are free then. Best times next to it lists the three strongest options and who would miss each one.
New answers show up on their own while the page is open, so you can keep it open while people respond.
Read the heatmap
The scale above the grid runs from nobody free to everyone free. To see who is behind a colour, point at a time on a computer, or tap it on a phone. You get the time, how many are free, and their names.
Times are shown in your own time zone. If the event was made in another zone, a line under the title says so, with a link to show the event’s time instead.
How Best times are ranked
Best times looks at stretches of time where the same people are free, and ranks them:
- most people free,
- then the longest stretch,
- then the earliest.
Each entry says “All 5 people” or, for example, “4 of 5 · without Ben”. Tap one to outline it on the grid.
Because the number of people comes first, a 30-minute slot where all 6 can come ranks above two hours where 5 can. If your meeting needs two hours, the top entry may be too short. Read all three, and check their lengths before you decide.
See the options without someone
Under People, tap a name to leave that person out. The heatmap and Best times update as if they hadn’t answered. Tap the name again, or Include everyone, to bring them back.
This is how you answer questions like “if Ben joins remotely, when can the rest meet?”. It also helps when one person answered for days they later said they can’t do.
On a computer, pointing at a name outlines that person’s times on the grid.
Send the time to the group
- The copy button next to Best times copies the list as text, with the event link, ready to paste into a chat.
- On events with specific dates, the calendar button on each best time adds it to Google Calendar, or downloads an .ics file for Apple Calendar, Outlook and others.
- Export for AI chat copies everyone’s times as plain text, written so an assistant can answer questions like “when can Ana and Ben both meet?” without working out the overlaps itself.
When nobody overlaps enough
If the best option still leaves people out, two things help. Ask the people missing from the top options whether they can free up one of those times. Or, if the group doesn’t all need to be in one room, use Split into groups under Best times to give everyone a smaller meeting they can make. Split a group into 1‑on‑1s or small groups shows how.